Case Study - ZenHub

# of Months

# of Hires

Cost per Hire

Total Savings



Founded in 2013; ZenHub is the number one project management software platform built to support distributed workforces. Businesses trust ZenHub to help them support development at scale for remote teams because ZenHub offers the most powerful project management technology available for remote teams, integrated with both Slack and GitHub, ZenHub is a one-stop-shop for all of your project management needs. ZenHub powers teams for over 4,000 firms across the world, supporting organizations ranging from industry leaders like Amazon to local start-ups.

Having recently announced a $4.7 USD million seed funding; ZenHub was on a hyper-growth trajectory (current pace is 50% YOY growth) with no signs of slowing down. Due to this rapid growth, ZenHub engaged GuruLink to help with the identification and activation of quality candidates for their talent acquisition team.

To help support ZenHub, Gurulink provided a full-time RPO Recruitment Consultant who focused on building and improving current processes as well as sourcing, hiring, and closing a variety of candidates across multiple skills and needs. We had complete ownership over the entire hiring process at ZenHub as the sole recruitment resource for their organization.


Challenges & Requirements

  • The company was in growth mode and didn’t have a dedicated talent team
  • The recruitment process required optimization and improvement
  • Needed recommendations for tools and processes for internal use
  • A dedicated recruiter was required to help facilitate the growth that ZenHub was looking for



Gurulink’s main objective was to identify top talent for ZenHub for all business units across ZenHub’s organization. GuruLink’s RPO solution provided ZenHub with 40+ hours of flexible- on-demand full-cycle recruitment services to engage candidates.

Over the 12 months that GuruLink partnered with ZenHub we concentrated on and filled roles including but not limited to:

  1. Vice President of Marketing
  2. Senior Product Manager
  3. Customer Success Manager
  4. Head of Community
  5. Account Executive
  6. Software Engineers
  7. DevOps/SRE



Over the 12 months of GuruLink’s partnership with ZenHub, 36 offers were presented with 31 being accepted for an overall acceptance rate of 86%.

The cost per hire over the 12 months came in at $6,451 representing a total savings of over $730,000 (or $23,549 per hire) in agency fees and lower than most companies are able to do it internally.

“I was very impressed by GuruLink.

Gavin and Paige were able to find opportunities that aligned with my personal interests for companies that are at the forefront of new technologies and industries. The process was very quick and guidance was given every step of the way. I would recommend them to anyone looking for a job.”

– Jeremy/Candidate

“Having applied to many jobs individually

and feeling like I was getting lost in a pile of resumes, GuruLink did the legwork of presenting my skills and experience to the employer for me and helped get me the IT job that I’ve always wanted. They have educated me on the company, prepared me for who I’d be interviewing with, what questions might be asked. They gave me the confidence I needed to go in and rock the interviews, and now the job. In a booming IT job market that can be hard to find valuable and interesting work, GuruLink found the job that’s right for me, at the salary that I wanted.”

– Dany/Candidate

“I would like to say thank you

Julia and Jibran for the great opportunity that they gave me. As a newcomer to Canada, I wasn’t expecting to get the same job that I have before in my home country. I am unfamiliar with the recruiting process here, and I always hear that we need ‘Canadian Experience’ even if it means taking a job not related to your previous occupation or education. But with the guidance and help of awesome recruiters like Julia and Jibran, I was able to get a job well suited to my qualifications and more than expected compensation. I am very grateful to both of them, and I hope that they can help more newcomers like me to have a great job in Canada and start a new chapter in their lives.”

– Marc/Candidate